2024 Southampton Town United

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Additional Passengers Additional passengers (parents, siblings, relatives, friends etc.) are welcome (and encouraged) to join the tour at any time as long as seats are available on the airline’s group reservation. Any passengers joining the tour after the airline group reservation has been filled has deposited will be subject to airline costing on that date.

Airline Information This package is sold as a Land Only plan. Passengers will secure their own airfare independently of Quest Sports Travel.

Quest Sports Travel will offer an optional group reservation. Passengers will have the option to select an airfare plan when completing the Tour Agreement Document. Group reservations allow payment over time and flexible cancellation rules so have logistical benefits over purchasing independently.

Airlines reserve the right to increase their departure tax (based on airport fees / government security taxes) and fuel surcharges at any time. To maintain the quoted tour price it is essential that the payment installments are received on the stated dates. To minimize any increases Quest Sports Travel strongly recommends that the group ‘ticket’ all passengers as early as possible. ‘Ticketing’ requires payment in full to the airline. Once ticketed, airfare costs are non-refundable.

Airline Deposit: Airlines deposits become non-refundable by the airline 91 days+ prior to departure. To be included in the group airfare pricing registration is required before April 1, 2024. After that date passengers can still be added, but price will be based on purchase at applicable fare on that purchase date. It may also still be possible to be added to the group reservation after that date, but the airline reserves the right to increase pricing for late additions.

Frequent Flyer Programs: Airlines do not accept frequent flier miles as payment for group airfare. If a traveler wishes to use frequent flier miles they must secure their own airfare and will pay Quest Sports Travel a ‘Land Only’ cost. No alterations will be made to the published itinerary to service individuals traveling separately from the main group.

Deviations
Flight Deviations: Airline rules allow flight deviations for passengers on either the departure or the return legs of the group reservation, as long as the return is made from the same airport as the main group. Airlines charge a deviation fee to do so. The fee depends on the airline. Airlines may also limit the time pre/post tour of travel and may charge additional cost based on availability on date of travel

Hotel Deviations: If you are in need hotel accommodation before the group arrival or after the group departure Quest Sports Travel can secure for you at the team hotels. Logistically this will be beneficial to you so you don't have to check in and out again of nearby hotels, or even the same hotel if you secure your own room that isn't linked to the group reservation. Pricing will be the exact price the hotel charges Quest.

Deviation Fee: Securing alternate flights or hotels involves additional work for Quest Sports Travel and sometimes creates difficulties with logistics if you do not arrive or depart at the same time as the group. Therefore, a deviation fee of $100 per passenger will be applied to any family using Quest Sports Travel to assist with alternative travel plans.

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Local Laws: Passengers are required to abide by all local laws, including any customs and health & safety protocols. Any breach of this requirement may result in removal from the tour and passengers will be required to return home at their own expense. 

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Quest Sports Travel is not liable in any way for any government action or prohibition restricting travel or causing a tour cancellation. (iv) Quest Sports Travel is not liable in any way for a force majeure event that prevents the fulfillment of obligations. (v) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Passports and Entry Visas Passports are required for international travel. Applications are available from the United States Post Office. Please allow at least 20 weeks for processing.

An entry visa is required for travel to some countries, including Australia and Brazil, by US citizens. Visa information can be obtained by contacting the Embassy of the specific country to be visited. Visa charges are not included in the quoted tour price and Quest Sports Travel is not responsible for securing a traveler’s entry visa.

Payment Method Quote prices assume payment by ACH. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express. Credit card processing fees are non-refundable in addition to any stated cancellation fees at the time of withdrawal from the tour.

Price Variance Tour prices vary based on the size of the group, rates of international currency exchange and airline departure taxes and fuel surcharges. Full details can be found under the "Price Quote" tab

Registration & Deposit Completed by submitting online form to Quest Sports Travel. Once you submit the online registration form Quest Sports Travel will forward a Tour Agreement Document to accept the Terms & Conditions and select your payment method. Upon receipt of the completed Tour Agreement Document, Quest Sports Travel will process deposits and set up recurring payments.

Room Upgrades The tour price is based on Twin Bedded Rooms. Room upgrade surcharges will apply for single bedded rooms. The exact US $ value of these room upgrades will be calculated on the same date as the Final Tour Price and added to your final installment payment.

Rooming List Final rooming Lists, including room upgrade requests and any specific dietary requirements are due by March 30^th 2024.

Travel Party Roster An accurate final travel party roster is due by March 30^th 2024 for airline ticketing. Quest Sports Travel strongly supplying the roster in advance of this airline deadline. Once tickets are issued they are non-refundable and non-transferable. Should a change be necessary after ticketing a new ticket must be issued and paid in full at the rate quoted at the time of new issue. If the final Travel Party Roster is not submitted by the aforementioned date the airline reserves the right to CANCEL the reserved seats.

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. The recommend package offered by Arch Roam Right and a link for quotation then purchase can be found on the Travel Insurance page of our website. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.

Terms and Conditions Summary Southampton Town United will travel to Denmark & Sweden including Gothia Cup from July 10^th- July 21^st, 2024. This 12 day / 10 night tour has been developed by Quest Sports Travel and quoted on September 23^rd, 2023

Land Only Package Cost = $2275 per person

This quotation is based on estimated land service prices. It is calculated based on the rate of international currency exchange on 09/23/23.  It is based upon the estimated group size of paying passengers above. 

Inclusions for your tour are listed on the proposal document. All Quest Sports Travel tours do not include the following items:

• Airline taxes and fuel surcharges above amount listed in quote above
• Lunches and drinks (other than water) with meals
• Room upgrades - this tour is based on twin room occupancy so surcharges will apply to single bedded rooms
• Gratuities for Tour Manager and Motor Coach Driver
• Additional attractions or entry fees not specified in the Inclusions site

Payments will be distributed among 7 installments. The installment dates are structured to allow timely payment of vendor invoices. Late payments jeopardize the tour quotation. Payment plan is based on the 30 paying passenger quote price:

If you join the tour after the first installment date (November 10, 2023) your # of installments will be reduced, but amount per installment increased accordingly.

Quest Sports Travel will calculate and publish the Final Balance Invoice around March 24, 2024. Balances will be adjusted to reflect group size, rate of international currency exchange etc.

If you have additional fees for room upgrades, flight deviations etc. these will also be charged in the balance payment in April 2024.

Once you submit the online registration form, Quest Sports Travel will forward a payment contract by DocuSign. This document will acknowledge receipt and approval of the Terms and Conditions and will also be used to select your payment method.


ACH Collection
Enter your bank account details. Your deposit will be charged upon receipt of the completed DocuSign and your remaining installments will be enrolled in automatic payments per the payment schedule.


Credit Card
Enter your card details. Your deposit will be charged upon receipt of the completed DocuSign and your remaining installments will be enrolled in automatic payments per the payment schedule.

Please note, credit card payments have additional processing fees as follows:
VISA = 2.9%
MasterCard = 2.9%
AMEX = 3.9%

Should we need to process a refund these credit card fees are non-refundable in addition to any cancellation fees in effect at the time of withdrawal as they are not returned to us by the credit card companies 

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore only able to refund cancellations as follows (per person):

All cancellations must be in writing (email) and received by Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Please note, if you purchase Travel Insurance whether through our recommended provider Travelex or independently, Insurance Premiums are also non refundable in addition to the penalty amounts listed above

Force Majeure - In the event Quest Sports Travel is unable to perform its obligations under the terms of this Agreement because of acts of God, pandemic or other causes reasonably beyond its control, Quest Sports Travel shall not be liable for damages beyond the amounts agreed in the cancellation policy from such failure to perform or otherwise from such causes.

Travel Protection is recommended and available through Arch RoamRight Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

For more info on the policies offered please visit the Travel Insurance page of our website.

TBC

Final Itinerary: Quest Sports Travel will review the Final Itinerary with the group leader approximately 3 weeks before departure.

Distribution of Information: The approved Final Tour Package is sent to the tour leader no less than 14 days prior to departure. The Final Tour Package includes airline tickets, the final itinerary and supplementary information to be distributed to each passenger. Quest Sports Travel is not responsible for lost airline tickets after distribution to the tour leader and suggests holding all tickets until the group meets at their departure airport.

This package is sold as a Land Only plan. Passengers will secure their own airfare independently of Quest Sports Travel.

We will offer an optional group reservation. Passengers will have the option to select an airfare plan when completing the Tour Agreement Document. Group reservations allow payment over time and flexible cancellation rules so have logistical benefits over purchasing independently.

Outbound

Return

Hotel accommodation will be in 3 or 4 * hotels. Selection requirements are proximity to sporting activities and sightseeing, cleanliness, comfort, amenities such as WIFI, and good breakfast / dinner / social time options.

July 11-13 = Malmö area Hotel TBC
July 14-19 = Gothenburg area Hotel TBC
July 20 = Malmö area Hotel TBC

Please note - per the Terms and Conditions, the quote price is based on twin (2 people sharing). Surcharges will apply to single bedded rooms. These surcharges will be invoiced with your final installment payment.

(These surcharges are for the entire tour, not per night)

July 11: Team Practice w/ Southampton Town United
July 12: Malmo FF Behind the Scenes + Stadium Tour
July 12: Game #1 vs. Local Opposition
July 13: Malmo FF Academy Staff Clinc
July 14: Gothia Cup Tournament Check In
July 15: Gothia Cup Game #1
July 15: Gothia Cup Opening Ceremony
July 16: Gothia Cup Game #2
July 17: Gothia Cup Game #3
July 18-19: Gothia Cup Playoff + Semi-Final Games
July 20: Gothia Cup Championship Games (if qualified)

Quest Sports Travel NY Office: 516-270-2022
Quest Sports Travel 24 Hour Emergency: 516-972-0055

Quest Sports Travel Scandinavia Tour Manager: TBC