2023 Santa Clara University W Soccer

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Additional Passengers Additional passengers (parents, siblings, relatives, friends etc.) are welcome (and encouraged) to join the tour at any time as long as seats are available on the airline’s group reservation. Any passengers joining the tour after the airline group reservation has been filled has deposited will be subject to airline costing on that date.

Airline Information Airlines reserve the right to increase their departure tax (based on airport fees / government security taxes) and fuel surcharges at any time. To maintain the quoted tour price it is essential that the payment installments are received on the stated dates. To minimize any increases Quest Sports Travel strongly recommends that the group ‘ticket’ all passengers as early as possible. ‘Ticketing’ requires payment in full to the airline. Once ticketed, airfare costs are non-refundable.

Departure City: The departure city for this tour will be San Francisco. At the time of quotation the estimate included for group airfare and taxes is $1862. All efforts are made to secure the most direct and cost effective routing. Routing and cost implications will be discussed with tour leaders before publication of flight details. Flight details will be avialable in February 2023.

Airline Deposit: Airlines deposits become non-refundable by the airline 91 days+ prior to departure. To be included in the group airfare pricing registration is required before March 20, 2023. After that date passengers can still be added, but price will be based on purchase at applicable fare on that purchase date. It may also still be possible to be added to the group reservation after that date, but the airline reserves the right to increase pricing for late additions.

Land Only Passengers: If you do not live in the San Francisco area and would like to make your own flight arrangements from another airport, you can travel as a ‘Land Only’ passenger. In doing so, your tour price will be reduced by the exact cost of airfare and taxes. At the time of the quote, this land only tour price estimate is $2135 per person. If required, Quest Sports Travel can assist in securing airfare from your airport of choice. Likewise, if you opt to secure your own airfare using frequent flyer miles (see below) you will also travel on a ‘Land Only’ basis. If you are traveling “Land Only” you must inform Quest Sports Travel at least 91 days prior to departure so that your seat is released before it becomes payable in full and non-refundable.

Frequent Flyer Programs: Airlines do not accept frequent flier miles as payment for group airfare. If a traveler wishes to use frequent flier miles they must secure their own airfare and will pay Quest Sports Travel a ‘Land Only’ cost. No alterations will be made to the published itinerary to service individuals traveling separately from the main group.

Deviations
Flight Deviations: Airline rules allow flight deviations for passengers on either the departure or the return legs of the group reservation, as long as the return is made from the same airport as the main group. Airlines charge a deviation fee to do so. The fee depends on the airline. Airlines may also limit the time pre/post tour of travel and may charge additional cost based on availability on date of travel

Hotel Deviations: If you are need hotel accommodation before the group arrival or after the group departure Quest Sports Travel can secure for you at the team hotels. Logistically this will be beneficial to you so you don't have to check in and out again of nearby hotels, or even the same hotel if you secure your own room that isn't linked to the group reservation. Pricing will be the exact price the hotel charges Quest.

Deviation Fee: Securing alternate flights or hotels involves additional work for Quest Sports Travel and sometimes creates difficulties with logistics if you do not arrive or depart at the same time as the group. Therefore, a deviation fee of $100 per passenger will be applied to any family using Quest Sports Travel to assist with alternative travel plans.

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Local Laws: Passengers are required to abide by all local laws, including any customs and health & safety protocols. Any breach of this requirement may result in removal from the tour and passengers will be required to return home at their own expense. 

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Quest Sports Travel is not liable in any way for any government action or prohibition restricting travel or causing a tour cancellation. (iv) Quest Sports Travel is not liable in any way for a force majeure event that prevents the fulfillment of obligations. (v) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Passports and Entry Visas Passports are required for international travel. Applications are available from the United States Post Office. Please allow at least 20 weeks for processing.

An entry visa is required for travel to some countries, including Australia and Brazil, by US citizens. Visa information can be obtained by contacting the Embassy of the specific country to be visited. Visa charges are not included in the quoted tour price and Quest Sports Travel is not responsible for securing a traveler’s entry visa.

Payment Method Quote prices assume payment by ACH, Zelle or check. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express. Credit card processing fees are non-refundable in addition to any stated cancellation fees at the time of withdrawal from the tour.

Price Variance Tour prices vary based on the size of the group, rates of international currency exchange and airline departure taxes and fuel surcharges. Full details can be found under the "Price Quote" tab

Registration & Deposit Completed by submitting online form to Quest Sports Travel. Once you submit the online registration form Quest Sports Travel will forward a DocuSign to accept the Terms & Conditions and select your payment method. Upon receipt of the completed DocuSign, Quest Sports Travel will forward payment instructions if selecting check, Zelle or ACH/Wire Payments, or process deposits and set up recurring payments if selecting credit card payments. 

Room Upgrades The tour price is based on Triple Bedded Rooms. Room upgrade surcharges will apply for twin and single bedded rooms. The exact US $ value of these room upgrades will be calculated on the same date as the Final Tour Price and added to your final installment payment.

Rooming List Final rooming Lists, including room upgrade requests and any specific dietary requirements are due by April 20^th, 2023.

Travel Party Roster An accurate final travel party roster is due by April 20^th 2023 for airline ticketing.  Quest Sports Travel strongly supplying the roster in advance of this airline deadline. Once tickets are issued they are non-refundable and non-transferable. Should a change be necessary after ticketing a new ticket must be issued and paid in full at the rate quoted at the time of new issue. If the final Travel Party Roster is not submitted by the aforementioned date the airline reserves the right to CANCEL the reserved seats.

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. The recommend package offered by Arch Roam Right and a link for quotation then purchase can be found on the Travel Insurance page of our website. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.

Terms and Conditions Summary Santa Clara University Womenn's Soccer  will travel to Germay, Austria & Switzerlan from June 22^nd - July 1^st, 2023. This 10 day / 8 night tour has been developed by Quest Sports Travel and quoted on February 7^th, 2023

50 paying passengers = $3833 per person
40 paying passengers = $3997 per person

This quotation is based on current land service and estimated air travel prices. It is calculated based on the rate of international currency exchange on 02/07/23 of €1 = $1.08. The quote price includes $1862 for airfare, airline taxes and fuel surcharges. 

Inclusions for your tour are listed on the proposal document. All Quest Sports Travel tours do not include the following items:

• Airline taxes and fuel surcharges above amount listed in quote above
• Lunches and drinks (other than water) with meals
• Room upgrades - this tour is based on triple room occupancy so surcharges will apply twin and single bedded rooms
• Gratuities for Tour Manager and Motor Coach Driver
• Additional attractions or entry fees not specified in the Inclusions site

Payments will be distributed among 4 installments. The installment dates are structured to allow timely payment of vendor invoices. Late payments jeopardize the tour quotation. Payment plan is based on the 40 paying passenger quote price:

If you join the tour after the first installment date (March 11, 2023) your # of installments will be reduced, but amount per installment increased accordingly.

Quest Sports Travel will calculate and publish the Final Balance Invoice around April 25, 2023. Balances will be adjusted to reflect group size, rate of international currency exchange etc.

If you have additional fees for room upgrades, flight deviations etc. these will also be charged in the balance payment in May 2023.

Once you submit the online registration form, Quest Sports Travel will forward a payment contract by DocuSign. This document will acknowldge receipt and approval of the Terms and Conditions and will also be used to select your payment method.

Check
Payable to Quest Sports Travel and mailed to 1853 William St, Merrick, NY 11566. This can be done with a traditional paper check or via online bill pay. Online bill pay is suggested as most banks allow you to schedule recurring payments so you can automate the installment process.

ACH or Wire Transfer
Using your online account access, add Quest Sports Travel as a payee. If possible, set up recurring payments to automate the monthly installments. Quest Sports Travel will provide routing and account # details upon completion and return of the DocuSign

Zelle
Find our account using [email protected]

Credit Card
Enter your card details. Your deposit will be charged upon receipt of the completed DocuSign and your remaining installments will be enrolled in automatic payments per the payment schedule.

Please note, credit card payments have additional processing fees as follows:
VISA = 2.9%
MasterCard = 2.9%
AMEX = 3.9%

Should we need to process a refund these credit card fees are non-refundable in addition to any cancellation fees in effect at the time of withdrawal as they are not returned to us by the credit card companies 

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore only able to refund cancellations as follows (per person):

All cancellations must be in writing (email) and received by Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Please note, if you purchase Travel Insurance whether through our recommended provider Travelex or independently, Insurance Premiums are also non refundable in addition to the penalty amounts listed above

Force Majeure - In the event Quest Sports Travel is unable to perform its obligations under the terms of this Agreement because of acts of God, pandemic or other causes reasonably beyond its control, Quest Sports Travel shall not be liable for damages beyond the amounts agreed in the cancellation policy from such failure to perform or otherwise from such causes.

Travel Protection is recommended and available through Arch RoamRight Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

For more info on the policies offered please visit the Travel Insurance page of our website.

Thursday 22nd June, 2023
13:35 - depart USA on UA 194 from San Francisco International Terminal

Friday 23rd June, 2023 
09:45 - arrive Munich Terminal 2
10:30 - (approx.) meet Tour Manager Mary O'Hara in Arrivals Area
11:30 - transfer to central Munich to check in to Vi Vadi Hotel Downtown 
14:30 - transfer to AM Sportpark
15:15-15:30 - training demo with ex Bayern Munich player Celine Chuang
15:30-17:30 - training with DFB Clinician Harald Sättler
18:30 - dinner at Club Restaurant Tassilo
19:30 - return to hotel

Saturday 24th June, 2023
07:30 - Buffet breakfast at hotel
09:00 - transfer to AM Sportpark
10:00-11:30 - training with Santa Clara U WS coaching staff
12:00 - Lunch at Club Restaurant Tassilo
12:45 - transfer to city center
13:30-15:30 - Guided walking tour of Munich with local professional guide
16:00 - transfer to Allianz Arena
17:00-18:00 - Guided tour of FC Bayern Munich's Allianz Arena
18:30 - return to central Munich for dinner on your own

Sunday 25th June, 2023
08:30 - Buffet breakfast at hotel
10:30 - transfer to Dornburn to check in to Vienna House Martinspark
16:00 - transfer to fields of FC Staad
18:00 - Game 1 vs. FC Staad
20:30 - dinner @ Club Restaurant FC Staad
21:30 - return to hotel

Monday 26th June, 2023
07:00 - Buffet breakfast at hotel
08:30 - transfer to fields of FC Staad
09:30-11:00 - recovery session with Santa Clara U WS coaching staff
11:30 - continue to Zurich
14:00 - FIFA Headquarters guided visit
15:00 - Guided walking tour of Zurich with local professional guide
16:30 - free time to explore Zurich
18:30 - return to Dornbirn
20:00 - dinner @ Pizzeria Ristorante Da Luigi

Tuesday 27th June, 2023
07:30 - Buffet breakfast at hotel
09:30 - depart for Vaduz, Liechtenstein
10:15 - free time to explore Vaduz
11:30 - continue to St. Gallen
13:30 - Guided walking tour of St. Gallen with local professional guide
16:30 - transfer to fields of FC St. Gallen
18:30 - Game 2 vs. FC St.Gallen
20:45 - dinner @ Club Restaurant FC Staad
21:45 - return to hotel

Wednesday 28th June, 2023
07:00 - Buffet breakfast at hotel
08:00 - depart for Füssen
11:35 - guided visit of Hohenschwangua Castle
13:15 - continue to Rothenburg-ob-der-Tauber
15:30 - free time to explore Rothenburg-ob-der-Tauber
17:30 - depart for Heidelberg and check in to Premier Inn
21:00 - dinner at Restaurant Urban Kitchen

Thursday 29th June, 2023
07:30 - Buffet breakfast at hotel
08:30 - transfer to training center of TSG Hoffenheim
10:00-12:00 - Footbonaut & Helix Special Training with own staff & TSG Hoffenheim coaches
12:15 - buffet lunch at TSG Hoffenheim headquarters
13:30 - return to hotel
15:00 - Guided walking tour of Heidelberg with local professional guide
17:00 - Heidelberg free time and dinner on your own

Friday 30th June, 2023
07:30 - Buffet breakfast at hotel
08:30 - depart for Frankfurt
10:15 - guided walking of Frankfurt with local professional guide
12:15 - lunch on your own and free time in Frankfurt
14:00 - transfer to fields of TSG Hoffenheim
17:00 - Game 3 vs. TSG Hoffenheim
19:30 - farewell dinner @ Club Restaurant
21:00 - return to hotel

Saturday 1st July, 2023
07:00 - Buffet breakfast at hotel
09:00 - depart for Frankfurt International Airport
13:35 - depart Germany on UA #59 to San Francisco
16:05 - arrive San Francisco International Terminal

Outbound

Return

Hotel accommodation will be in 3 or 4 * hotels. Selection requirements are proximity to sporting activities and sightseeing, cleanliness, comfort, amenities such as WIFI, and good breakfast / dinner / social time options.

June 23-24 = Vi Vadi Hotel Downtown, Marsstr. 6, 80335 München. Phone: +49 89 5450 6767

June 25-27 = Vienna House Martinspark, Mozartstrasse 2, 6850 Dornbirn. Phone: 43 5572 3760

June 28-30 = Premier Inn, Kurfürsten-Anlage 23, 69115 Heidelberg, +49 6221 6484 899


Please note - per the Terms and Conditions, the quote price is based on triple bedded rooms (3 people sharing). Surcharges will apply to twin and single bedded rooms. These surcharges will be invoiced with your final installment payment.

(These surcharges are for the entire tour, not per night)

June 23: Clinic Demo with former FC Bayern Munich player Celine Chuang
June 23: Clinic with professional German clinician Harald Sättlwe
June 24: Practice with Santa Clara U WS coaching staff
June 24: FC Bayern Munich Allianz Arena Tour
June 25: Game #1 vs. FFC Staad
June 26: Regeneration sessison with Santa Clara U WS coaching staff
June 27: Game #2 vs. FC St. Gallen
June 29: Footbaunaut & Helix Special Training @ TSG Hoffenheim
June 30: Game #3 vs. TSG 1899 Hoffenheim

Quest Sports Travel NY Office: 516-270-2022
Quest Sports Travel 24 Hour Emergency: 516-972-0055

Quest Sports Travel Central Europe Office: +43 662 874537
Quest Sports Travel Tour Manager Mary O'Hara: +43 699 192 464 42