2023 Presbyterian College W Soccer

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Additional Passengers Additional passengers (parents, siblings, relatives, friends etc.) are welcome (and encouraged) to join the tour at any time as long as seats are available on the airline’s group reservation. Any passengers joining the tour after the airline group reservation has been filled has deposited will be subject to airline costing on that date.

Airline Information Airlines reserve the right to increase their departure tax (based on airport fees / government security taxes) and fuel surcharges at any time. To maintain the quoted tour price it is essential that the payment installments are received on the stated dates. To minimize any increases Quest Sports Travel strongly recommends that the group ‘ticket’ all passengers as early as possible. ‘Ticketing’ requires payment in full to the airline. Once ticketed, airfare costs are non-refundable.

Departure City: The departure city for this tour will be Atlanta. At the time of quotation the estimate included for group airfare and taxes is $1271. All efforts are made to secure the most direct and cost effective routing. Routing and cost implications will be discussed with tour leaders before publication of flight details. Flight details will be avialable in November 2022.

Airline Deposit: Airlines deposits become non-refundable by the airline 91 days+ prior to departure. To be included in the group airfare pricing registration is required before December 5, 2022. After that date passengers can still be added, but price will be based on purchase at applicable fare on that purchase date. It may also still be possible to be added to the group reservation after that date, but the airline reserves the right to increase pricing for late additions.

Land Only Passengers: If you do not live in the Atlanta area and would like to make your own flight arrangements from another airport, you can travel as a ‘Land Only’ passenger. In doing so, your tour price will be reduced by the exact cost of airfare and taxes. At the time of the quote, this land only tour price estimate is $2078 per person. If required, Quest Sports Travel can assist in securing airfare from your airport of choice. Likewise, if you opt to secure your own airfare using frequent flyer miles (see below) you will also travel on a ‘Land Only’ basis. If you are traveling “Land Only” you must inform Quest Sports Travel at least 91 days prior to departure so that your seat is released before it becomes payable in full and non-refundable.

Frequent Flyer Programs: Airlines do not accept frequent flier miles as payment for group airfare. If a traveler wishes to use frequent flier miles they must secure their own airfare and will pay Quest Sports Travel a ‘Land Only’ cost. No alterations will be made to the published itinerary to service individuals traveling separately from the main group.

Deviations
Flight Deviations: Airline rules allow flight deviations for passengers on either the departure or the return legs of the group reservation, as long as the return is made from the same airport as the main group. Airlines charge a deviation fee to do so. The fee depends on the airline. Airlines may also limit the time pre/post tour of travel and may charge additional cost based on availability on date of travel

Hotel Deviations: If you are need hotel accommodation before the group arrival or after the group departure Quest Sports Travel can secure for you at the team hotels. Logistically this will be beneficial to you so you don't have to check in and out again of nearby hotels, or even the same hotel if you secure your own room that isn't linked to the group reservation. Pricing will be the exact price the hotel charges Quest.

Deviation Fee: Securing alternate flights or hotels involves additional work for Quest Sports Travel and sometimes creates difficulties with logistics if you do not arrive or depart at the same time as the group. Therefore, a deviation fee of $100 per passenger will be applied to any family using Quest Sports Travel to assist with alternative travel plans

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Local Laws: Passengers are required to abide by all local laws, including any customs and health & safety protocols. Any breach of this requirement may result in removal from the tour and passengers will be required to return home at their own expense. 

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Quest Sports Travel is not liable in any way for any government action or prohibition restricting travel or causing a tour cancellation. (iv) Quest Sports Travel is not liable in any way for a force majeure event that prevents the fulfillment of obligations. (v) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Passports and Entry Visas Passports are required for international travel. Applications are available from the United States Post Office. Please allow at least 20 weeks for processing.

An entry visa is required for travel to some countries, including Australia and Brazil, by US citizens. Visa information can be obtained by contacting the Embassy of the specific country to be visited. Visa charges are not included in the quoted tour price and Quest Sports Travel is not responsible for securing a traveler’s entry visa.

Payment Method Quote prices assume payment by ACH, Zelle or check. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express. Credit card processing fees are non-refundable in addition to any stated cancellation fees at the time of withdrawal from the tour.

Price Variance Tour prices vary based on the size of the group, rates of international currency exchange and airline departure taxes and fuel surcharges. Full details can be found under the "Price Quote" tab

Registration & Deposit Completed by submitting online form to Quest Sports Travel. Once you submit the online registration form Quest Sports Travel will forward a DocuSign to accept the Terms & Conditions and select your payment method. Upon receipt of the completed DocuSign, Quest Sports Travel will forward payment instructions if selecting check, Zelle or ACH/Wire Payments, or process deposits and set up recurring payments if selecting credit card payments. Deposits must be placed within 72 hours to confirm the player's roster spot.

Room Upgrades The tour price is based on Twin Bedded Rooms. Room upgrade surcharges will apply for single bedded rooms. The exact US $ value of these room upgrades will be calculated on the same date as the Final Tour Price and added to your final installment payment.

Rooming List Final rooming Lists, including room upgrade requests and any specific dietary requirements are due by Janaury 15^th, 2023.

Travel Party Roster An accurate final travel party roster is due by January 15^th, 2023 for airline ticketing.  Quest Sports Travel strongly advises supplying the roster in advance of this airline deadline. Once tickets are issued they are non-refundable and non-transferable. Should a change be necessary after ticketing a new ticket must be issued and paid in full at the rate quoted at the time of new issue. If the final Travel Party Roster is not submitted by the aforementioned date the airline reserves the right to CANCEL the reserved seats.

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. The recommend package offered by Arch Roam Right and a link for quotation then purchase can be found on the Travel Insurance page of our website. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.

Terms and Conditions Summary Presbyterian College Women's Soccer will travel to  England and Scotland from March 10^th- 19^th, 2023. This 10 day / 8 night tour has been developed by Quest Sports Travel and quoted on November 15^th, 2022

Estimated Tour Cost: 30 paying passengers = $3243 per person

Estimated Tour Cost: 25 paying passengers = $3349 per person

This quotation is based on current land service and air travel prices. It is calculated based on the rate of international currency exchange on 11/15/22 of £1 = $1.20. It is based upon the estimated group size of paying passengers traveling listed above. The quote price includes $1271 for airfare, airline taxes and fuel surcharges. 

Inclusions for your tour are listed on the proposal document. All Quest Sports Travel tours do not include the following items:

• Airline taxes and fuel surcharges above amount listed in quote above
• Lunches and drinks (other than water) with meals
• Room upgrades - this tour is based on twin room occupancy so surcharges will apply single bedded rooms
• Gratuities for Tour Manager and Motor Coach Driver
• Additional attractions or entry fees not specified in the Inclusions site

Payments will be distributed among 4 installments. The installment dates are structured to allow timely payment of vendor invoices. Late payments jeopardize the tour quotation. Payment plan is based on the 25 paying passenger quote price:

If you join the tour after the first installment date (December 10, 2022) your # of installments will be reduced, but amount per installment increased accordingly.

Quest Sports Travel will calculate and publish the Final Balance Invoice around January 17, 2023. Balances will be adjusted to reflect group size, rate of international currency exchange etc.

If you have additional fees for room upgrades, flight deviations etc. these will also be charged in the balance payment in February 2023.

Once you submit the online registration form, Quest Sports Travel will forward a payment contract by DocuSign. This document will acknowldge receipt and approval of the Terms and Conditions and will also be used to select your payment method.

Check
Payable to Quest Sports Travel and mailed to 1853 William St, Merrick, NY 11566. This can be done with a traditional paper check or via online bill pay. Online bill pay is suggested as most banks allow you to schedule recurring payments so you can automate the installment process.

ACH or Wire Transfer
Using your online account access, add Quest Sports Travel as a payee. If possible, set up recurring payments to automate the monthly installments. Quest Sports Travel will provide routing and account # details upon completion and return of the DocuSign

Zelle
Find our account using [email protected]

Credit Card
Enter your card details. Your deposit will be charged upon receipt of the completed DocuSign and your remaining installments will be enrolled in automatic payments per the payment schedule.

Please note, credit card payments have additional processing fees as follows:
VISA = 2.9%
MasterCard = 2.9%
AMEX = 3.9%

Should we need to process a refund these credit card fees are non-refundable in addition to any cancellation fees in effect at the time of withdrawal as they are not returned to us by the credit card companies 

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore only able to refund cancellations as follows (per person):

All cancellations must be in writing (email) and received by Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Please note, if you purchase Travel Insurance whether through our recommended provider Travelex or independently, Insurance Premiums are also non refundable in addition to the penalty amounts listed above

Force Majeure - In the event Quest Sports Travel is unable to perform its obligations under the terms of this Agreement because of acts of God, pandemic or other causes reasonably beyond its control, Quest Sports Travel shall not be liable for damages beyond the amounts agreed in the cancellation policy from such failure to perform or otherwise from such causes.

Travel Protection is recommended and available through Arch RoamRight Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

For more info on the policies offered please visit the Travel Insurance page of our website.

Friday 10th March, 2023
18:30 = arrive at Atlanta Hartsfield Jackson Airport
21:40 = depart ATL on BA flight #226 to London Heathrow

Saturday 11th March, 2023
10:35 = arrive London Heathrow Terminal 5
11:30 = meet Tour Manager in Arrivals Area
11:45 = transfer to Loftus Road Stadium
12:45 = arrive at Loftus Road + free time for lunch
15:00 = Championship Game: QPR vs. Watford
17:30 = depart for Holiday Inn London-Sutton
19:00 = check in
19:30 = dinner in hotel restaurant

Sunday 12th March, 2023
9:00 = breakfast at hotel restaurant
10:15 = transfer to Kingsmeadow Stadium
12:30 = WSL game: Chelsea vs. Manchester United
14:45 = transfer to central London
16:00 = Blue Badge tour of London
18:00 = return to the hotel
19:00 = dinner at hotel restaurant

Monday 13th March, 2023
8:00 = breakfast at hotel restaurant
9:00 = transfer to Windsor
10:15 = Windsor sightseeing
12:45 = transfer to Chelsea FC Cobham Training Ground
14:00 = Clinic with Chelsea FC Academy staff
17:00 = return to hotel
19:00 = dinner at hotel restaurant

Tuesday 14th March, 2023
8:00 = breakfast at hotel restaurant
10:00 = team meeting / game preparation
11:00 = transfer to Hayes Lane Stadium
13:00 = Game #1 vs. Bromley FC
15:30 = return to hotel
17:00 = dinner in hotel restaurant

Wednesday 15th March, 2023
7:00 = breakfast at hotel restaurant
8:00 = hotel check out
8:30 = depart for York
13:30 = check in to Moxy York
14:30 = sightseeing in York
19:00 = dinner at carvery restaurant

Thursday 16th March, 2023
7:00 = breakfast at hotel restaurant
8:00 = hotel check out
8:30 = depart for Durham
10:00 = sightseeing in Durham
15:00 = depart for Stirling
18:30 = check in to Premier Inn Stirling
19:00 = dinner at hotel restaurant

Friday 17th March, 2023
8:00 = breakfast in hotel restaurant
9:00 = transfer to Edinburgh
11:00 = Blue Badge tour of Edinburgh
12:30 = Edinburgh free time
16:30 = transfer to Game #2
19:00 = Game #2 vs. Rangers Academy Team
21:00 = return to hotel
TBC = dinner in hotel restaurant

Saturday 18th March, 2023
8:00 = breakfast at hotel restaurant
9:30 = transfer to Fir Park Stadium
12:30 = Scottish Premiership Game: Motherwell vs. Rangers
15:00 = transfer to Balloch / Loch Lomond
16:00 = sightseeing in Balloch / Loch Lomond
18:30 = return to hotel
20:00 = dinner at hotel restaurant

Sunday 19th March, 2023
06:00 = breakfast at hotel restaurant
06:30 = check out
06:45 = depart for Edinburgh Airport Terminal 3
10:15 = depart EDI on BA flight 1441 to London Heathrow
11:45 = arrive London Heathrow
15:05 = depart LHR on BA flight 611 to Atlanta
20:40 = arrive Atlanta

Outbound

Return

March 11, 12, 13, 14
Holiday Inn London-Sutton

March 15
Moxy York

March 16, 17, 18
Premier Inn Stirling

March 11: Championship Game: QPR vs. Watford @ 15:00
March 12: WSL Game: Chelsea vs. Manchester United @ 12:30
March 13: Clinic @ Chelsea FC @ TBC
March 14: Game #1 vs. Bromley FC @ 13:00
March 17: Game #2 vs. Rangers Academy @ 19:00
March 18: Scottish Premiership Game: Motherwell vs. Rangers @ 12:30

Quest Sports Travel NY Office: 516-270-2022
Quest Sports Travel 24 Hour Emergency: 516-972-0055

Quest Sports Travel UK Director: +44 7780 602 674
Quest Sports Travel UK Tour Manager: +44 7543 415 339