2023 FC Westchester – San Marino Cup

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Additional Passengers Additional passengers (parents, siblings, relatives, friends etc.) are welcome (and encouraged) to join the tour at any time as long as seats are available on the airline’s group reservation. Any passengers joining the tour after the airline group reservation has been filled has deposited will be subject to airline costing on that date.

Airline Information FC Westchester have opted not to include airfare as part of the tour package. The base package assumes all passengers make their own way to meet at the tournament hotel on July 2nd. All passengers will also arrange their own departure from the tournament hotel on July 8th. 

Should some group members wish to fly together, Quest Sports Travel has secured a group airfare option from New York JFK. Details are on the Airline Info tab.

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Local Laws: Passengers are required to abide by all local laws, including any customs and health & safety protocols. Any breach of this requirement may result in removal from the tour and passengers will be required to return home at their own expense.

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Quest Sports Travel is not liable in any way for any government action or prohibition restricting travel or causing a tour cancellation. (iv) Quest Sports Travel is not liable in any way for a force majeure event that prevents the fulfillment of obligations. (v) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Passports and Entry Visas Passports are required for international travel. Applications are available from the United States Post Office. Please allow at least 20 weeks for processing.

An entry visa is required for travel to some countries, including Australia and Brazil, by US citizens. Visa information can be obtained by contacting the Embassy of the specific country to be visited. Visa charges are not included in the quoted tour price and Quest Sports Travel is not responsible for securing a traveler’s entry visa.

Payment Method Quote prices assume payment by ACH, Zelle or check. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express. Credit card processing fees are non-refundable in addition to any stated fees at the time of withdrawal from the tour.

Price Variance Tour prices vary based on the size of the group and rates of international currency exchange. Full details can be found under the Price Quote tab.

Registration & Deposit Completed by submitting online form to Quest Sports Travel. Once you submit the online registration form Quest Sports Travel will forward a DocuSign to accept the Terms & Conditions and select your payment method. Upon receipt of the completed DocuSign, Quest Sports Travel will forward payment instructions if selecting check, Zelle or ACH/Wire Payments, or process deposits and set up recurring payments if selecting credit card payments. Deposits must be placed within 72 hours to confirm the player's roster spot.

Room Upgrades The tour price is based on Triple Bedded Rooms. Room upgrade surcharges will apply for twin bedded (estimated €100 per person) and single bedded (estimated €400 per person) rooms. The exact US $ value of these room upgrades will be calculated on the same date as the Final Tour Price and added to your final installment payment.

Rooming List Final rooming Lists, including room upgrade requests and any specific dietary requirements are due by May 1^st, 2023.

Travel Party Roster An accurate final travel party roster is due by May 1^st, 2023 for airline ticketing.  Quest Sports Travel strongly advises supplying the roster in advance of this airline deadline. Once tickets are issued they are non-refundable and non-transferable. Should a change be necessary after ticketing a new ticket must be issued and paid in full at the rate quoted at the time of new issue. If the final Travel Party Roster is not submitted by the aforementioned date the airline reserves the right to CANCEL the reserved seats.

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. The recommend package offered by Arch Roam Right and a link for quotation then purchase can be found on the Travel Insurance page of our website. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.

Terms and Conditions Summary FC Westchester will travel to Italy including San Marino Cup from July 2^nd- July 8^th, 2023. This 7 day / 6 night tour has been developed by Quest Sports Travel and quoted on October 27^th, 2022

Land Only (no airfare) Quote Price = $1590 per person *

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*A group airfare is available for an additional $1235 per person


This quotation is based on current land service prices. It is calculated based on the rate of international currency exchange on 10/25/22. It is based upon a minimum group size of 100 paying passengers traveling. 

Inclusions for your tour are listed in the Tour Proposal. This Quest Sports Travel tour does not include the following items:

• Airfare, airline taxes and fuel surcharges
• 5 Dinners, all lunches and drinks (other than water)
• Room upgrades - this tour is based on triple room occupancy so surcharges will apply for twin/double (€100 per person) and single (€400 per person) bedded rooms
• Additional attractions or entry fees not specified in the Inclusions site
• Credit Card processing fees (Visa/MasterCard = 2.9%; AMEX = 3.9%)

Payments will be distributed among a deposit and then 4 installments. The installment dates are structured to allow timely payment of airline / land vendor invoices. Late payments jeopardize the tour quotation. 

Based on Land Only package quote price:

If you choose to add the offered group airfare your payment plan will be adjusted to include airfare cost as follows. 

Price / Installment Adjustments

1. Quest Sports Travel will calculate and publish the Final Balance Invoice around May 1, 2022. Final prices may vary based on group size, rate of international currency exchange and variations in airline taxes.
2. If you have additional fees for room upgrades, flight deviations etc. these will be added to the final installment due in May 2023.
   
   

**Note - prices are based on ACH or check payment. Credit card payments are assessed processing fees at checkout. Fees are 2.9% for VISA and MasterCard and 3.9% for American Express. Credit card processing fees are non-refundable in addition to any cancellation fees in effect at the time of withdrawal.

Once you submit the online registration form / Terms & Conditions acceptance, Quest Sports Travel will forward payment instructions if selecting check or ACH/Wire Payments, or process deposits and set up recurring payments if selecting credit card payments.

Check
Payable to Quest Sports Travel and mailed to 1853 William St, Merrick, NY 11566. We recommend using the Online Bill Pay offered by your bank as it will allow you to set up automatic payments for the monthly installments.

ACH / Wire Transfer
Use the details provided to set Quest Sports Travel as a payee in your online banking. We again recommend programming automatic payments for the monthly installments.

Zelle
Find our account using [email protected] 

Credit Card
Enter your card details. Your deposit will be charged upon receipt of the completed DocuSign and your remaining installments will be enrolled in automatic payments per the payment schedule.

Please note, credit card payments have additional processing fees as follows:
VISA = 2.9%
MasterCard = 2.9%
AMEX = 3.9%

Should we need to process a refund these credit card fees are non-refundable in addition to any cancellation fees in effect at the time of withdrawal as they are not returned to us by the credit card companies 

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore only able to refund cancellations as follows (per person):

All cancellations must be in writing (email) and received by Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Please note, if you purchase Travel Insurance whether through our recommended provider Arch RoamRight or independently, Insurance Premiums are also non refundable in addition to the penalty amounts listed above.

All credit card processing fees are non-refundable as they are not returned to us by the credit card companies if we need to process a refund.

Force Majeure - In the event Quest Sports Travel is unable to perform its obligations under the terms of this Agreement because of acts of God, pandemic or other causes reasonably beyond its control, Quest Sports Travel shall not be liable for damages beyond the amounts agreed in the cancellation policy from such failure to perform or otherwise from such causes.

Travel Protection is recommended and available through Arch RoamRight Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

For more info on the policies offered please visit the Travel Insurance page of our website.

FC Westchester have opted not to include airfare in the tour package. As such as passengers will be responsible for making their own way to the tournament hotel on July 2nd, and will departure independently from there on July 8.

In case group members want to fly together Quest Sports Travel has held a group reservation with the following flight details:

Outbound

Return

Hotels will be dependent upon group size and availabilty at the tournament. 


July 2-7 = Italian Riviera (e.g. Rimini) Area Hotel

Monday 3rd July
San Marino Cup Group Games 
19:30 - San Marino Cup Opening Ceremony

Tuesday 4th July
San Marino Cup Group Games

Wednesday 5th July
San Marino Cup Group Games

Thursday 6th July
San Marino Cup Playoff Games

Friday 7th July
San Marino Cup Finals

Quest Sports Travel NY Office: 516-270-2022

Quest Sports Travel 24 Hour Emergency: 516-972-0055

Quest Sports Travel Denmark Director: +45 21 49 22 10



FC New England Director Scott McBride: 203-515-5232

FC New England Director Jon Bradley: 203-550-6589

FC New England Director Chris Flaherty: 203-763-9837



Coaching Staff
TBC