2022 Rhodes College

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Additional Passengers Additional passengers (parents, siblings, relatives, friends etc.) are welcome (and encouraged) to join the tour at any time as long as seats are available on the airline’s group reservation. Any passengers joining the tour after the airline group reservation has been filled has deposited will be subject to airline costing on that date.

Airline Information Airlines reserve the right to increase their departure tax (based on airport fees / government security taxes) and fuel surcharges at any time. To maintain the quoted tour price it is essential that the payment installments are received on the stated dates. To minimize any increases Quest Sports Travel strongly recommends that the group ‘ticket’ all passengers as early as possible. ‘Ticketing’ requires payment in full to the airline. Once ticketed, airfare costs are non-refundable.

Departure City: The departure cities for this tour will be Memphis (TBC). Separate quote estimates for each are included in the Quote Details tab. All efforts are made to secure the most direct and cost effective routing. Routing and cost implications will be discussed with tour leaders before publication of flight details. Flight details will be available by October 1st, 2021.

Airline Deposit: Airlines deposits become non-refundable by the airline 91 days+ prior to departure. To be included in the group airfare pricing registration is required before May 10, 2022. After that date passengers can still be added, but price will be based on purchase at applicable fare on that purchase date. It may also still be possible to be added to the group reservation after that date, but the airline reserves the right to increase pricing for late additions.

Flight Deviations: Airline rules allow flight deviations for individual passengers on either the departure or the return legs of the group reservation, as long as the return is made from the same airport as the main group. Airlines charge a deviation fee to do so. The fee depends on the airline. Airlines may also limit the time pre/post tour of travel and may charge additional cost based on availability on date of travel

Land Only Passengers: If you do not live in the Memphis areas and would like to make your own flight arrangements from another airport, you can travel as a ‘Land Only’ passenger. In doing so, your tour price will be reduced by the exact cost of airfare and taxes. At the time of the quote, this airfare price estimate is $1200 per person. If required, Quest Sports Travel can assist in securing airfare from your airport of choice. Likewise, if you opt to secure your own airfare using frequent flyer miles (see below) you will also travel on a ‘Land Only’ basis. If you are traveling “Land Only” you must inform Quest Sports Travel at least 91 days prior to departure so that your seat is released before it becomes payable in full and non-refundable.

Frequent Flyer Programs: Airlines do not accept frequent flier miles as payment for group airfare. If a traveler wishes to use frequent flier miles they must secure their own airfare and will pay Quest Sports Travel a ‘Land Only’ cost. No alterations will be made to the published itinerary to service individuals traveling separately from the main group

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Local Laws: Passengers are required to abide by all local laws, including any customs and health & safety protocols. Any breach of this requirement may result in removal from the tour and passengers will be required to return home at their own expense.

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Quest Sports Travel is not liable in any way for any government action or prohibition restricting travel or causing a tour cancellation. (iv) Quest Sports Travel is not liable in any way for a force majeure event that prevents the fulfillment of obligations. (v) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Passports and Entry Visas Passports are required for international travel. Applications are available from the United States Post Office. Please allow at least 20 weeks for processing.

An entry visa is required for travel to some countries, including Australia and Brazil, by US citizens. Visa information can be obtained by contacting the Embassy of the specific country to be visited. Visa charges are not included in the quoted tour price and Quest Sports Travel is not responsible for securing a traveler’s entry visa.

Payment Method Quote prices assume payment by ACH or check. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express. Credit card processing fees are non-refundable in addition to any stated cancellation fees at the time of withdrawal from the tour.

Price Variance Tour prices vary based on the size of the group, rates of international currency exchange and airline departure taxes and fuel surcharges. Full details can be found under the "Price Quote" tab

Registration & Deposit Completed by submitting online form to Quest Sports Travel. Once you submit the online registration form / Terms & Conditions acceptance, Quest Sports Travel will forward payment instructions if selecting check or ACH/Wire Payments, or process deposits and set up recurring payments if selecting credit card payments. Deposits must be placed within 72 hours to confirm the player's roster spot.

Room Upgrades The tour price is based on Triple Bedded Rooms. Room upgrade surcharges will apply for twin bedded (estimated $70 per person) and single bedded (estimated $700 per person) rooms. The exact US $ value of these room upgrades will be calculated on the same date as the Final Tour Price and added to your final installment payment.

Rooming List Final rooming Lists, including room upgrade requests and any specific dietary requirements are due by May 10^th, 2022.

Travel Party Roster An accurate final travel party roster is due by May 10^th, 2022 for airline ticketing. Quest Sports Travel strongly advises supplying the roster in advance of this airline deadline. Once tickets are issued they are non-refundable and non-transferable. Should a change be necessary after ticketing a new ticket must be issued and paid in full at the rate quoted at the time of new issue. If the final Travel Party Roster is not submitted by the aforementioned date the airline reserves the right to CANCEL the reserved seats.

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.

Terms and Conditions Summary Rhodes College Men's & Women's Soccer will travel to Germany, Austria, Slovenia, Croatia and Italy from August 5^th- 14^th, 2022. This 10 day / 8 night tour has been developed by Quest Sports Travel and quoted on May 20^th, 2021

NEW REGISTRANTS

50 passengers = $3311 per person
45 passengers = $3403 per person
40 passengers = $3499 per person

DEFERRED PASSENGERS FROM 2020 TOUR

50 passengers = $3311 - $350 credit = $2961 per person
45 passengers = $3403 - $350 credit = $3053 per person
40 passengers = $3499 - $350 credit = $3159 per person

This quotation is based on current land service prices and airfare estimates. It is calculated based on the rate of international currency exchange on 05/20/21 of €1 = $1.22. These estimated quotations will be reviewed in September 2021 once actual airfare prices are available.

Inclusions for your tour are listed in the Tour Proposal. This Quest Sports Travel tour does not include the following items:

• Airline taxes and fuel surcharges above amount listed in quote above
• Lunches and drinks (other than water) with meals
• Room upgrades - this tour is based on triple room occupancy so surcharges will apply for twin/double and single bedded rooms
• Gratuities for Tour Manager and Motor Coach Driver
• Additional attractions or entry fees not specified in the Inclusions site
• Credit Card processing fees (Visa/MasterCard = 2.9%; AMEX = 3.9%)

Payments will be distributed among a deposit and then 6 installments. The installment dates are structured to allow timely payment of airline / land vendor invoices. Late payments jeopardize the tour quotation. 

Payment Schedule - New Registrants

June 5th 2021 = $403 per person
August 5th 2021 = $500 per person
October 5th 2021 = $500 per person
December 5th 2021 = $500 per person
February 5th 2022 = $500 per person
April 5th 2022 = $500 per person
June 5th 2022 = $500 per person

Payment Schedule - Deferred Passengers from 2020 Tour**

June 5th 2021 = $353 per person
August 5th 2021 = $450 per person
October 5th 2021 = $450 per person
December 5th 2021 = $450 per person
February 5th 2022 = $450 per person
April 5th 2022 = $450 per person
June 5th 2022 = $450 per person

**Most returning passengers had between $1500-$2250 towards the 2020 tour. After the $500 fee, between $1000-$1750 is carried forward to the 2022 Tour account. Thus, Deferred passengers will restart payments in December 2021 (or later) depending on their amount already paid. Please contact Quest Sports Travel for your exact payment plan.


Price / Installment Adjustments

1. Quest Sports Travel will calculate and publish the Final Balance Invoice on or around May 15, 2022. Final prices may vary based on group size, rate of international currency exchange and variations in airline taxes.
2. If you have additional fees for room upgrades, flight deviations etc. these will be added to the final installment due in June 2022.
3. If you join the tour after the first installment date (August 5, 2021) your # of installments will be reduced, but amount per installment increased accordingly.
   
   
   

**Note - prices are based on ACH or check payment. Credit card payments are assessed processing fees at checkout. Fees are 2.9% for VISA and MasterCard and 3.9% for American Express. Credit card processing fees are non-refundable in addition to any cancellation fees in effect at the time of withdrawal.

Once you submit the online registration form / Terms & Conditions acceptance, Quest Sports Travel will forward payment instructions if selecting check or ACH/Wire Payments, or process deposits and set up recurring payments if selecting credit card payments.

Check
Payable to Quest Sports Travel and mailed to 1853 William St, Merrick, NY 11566. We recommend using the Online Bill Pay offered by your bank as it will allow you to set up automatic payments for the monthly installments.

ACH
Use the details provided to set Quest Sports Travel as a payee in your online banking. We again recommend programming automatic payments for the monthly installments.

Credit Card
Enter your card details. Your deposit will be charged upon receipt of the completed DocuSign and your remaining installments will be enrolled in automatic payments per the payment schedule.

Please note, credit card payments have additional processing fees as follows:
VISA = 2.9%
MasterCard = 2.9%
AMEX = 3.9%

Should we need to process a refund these credit card fees are non-refundable in addition to any cancellation fees in effect at the time of withdrawal as they are not returned to us by the credit card companies 

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore only able to refund cancellations as follows (per person):

Until 12/15/21 = No Penalty

Cancel after 12/14/21 but before 02/05/22 = $250.00 penalty per person 

Cancel after 02/04/21 but before 03/05/22 = $500.00 penalty per person

Cancel after 03/04/22 but before 04/05/22 = $750.00 penalty per person

Cancel after 04/04/22 but before 05/10/22 = $1000.00 penalty per person

Cancel after 05/09/22 = No refund

All cancellations must be in writing (email) and received by Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Please note, if you purchase Travel Insurance whether through our recommended provider Arch RoamRight or independently, Insurance Premiums are also non refundable in addition to the penalty amounts listed above.

All credit card processing fees are non-refundable as they are not returned to us by the credit card companies if we need to process a refund.

Force Majeure - In the event Quest Sports Travel is unable to perform its obligations under the terms of this Agreement because of acts of God, pandemic or other causes reasonably beyond its control, Quest Sports Travel shall not be liable for damages beyond the amounts agreed in the cancellation policy from such failure to perform or otherwise from such causes.

***Review the Covid Policy tab for details on how the pandemic could effect the published cancellation policy

Our Cancellation Policy has been developed with vendors to extend "no penalty" stages as long as possible. Dates published in the cancellation policy allow full refunds for a far greater period of time than pre-Covid tours allowed.

Both air and land vendors do require some cancellation fees once we get within a certain time from departure. These will apply in all instances.

If travel is limited before the full refund period expires we will discuss with the group whether to proceed or cancel in time to protect everyone's deposits.

As occurred in 2020, should travel become limited again after the full refund date passes, Quest Sports Travel will utilize best efforts to re-negotiate these contracts with vendors. Industry standard is to provide credit for future travel in lieu of non-refundable deposits - so we anticipate a credit option again should the tour have to be cancelled once we pass the full refund date.

Force Majeure. In the event Quest Sports Travel is unable to perform its obligations under the terms of this Agreement because of acts of God, pandemic or other causes reasonably beyond its control, Quest Sports Travel shall not be liable for damages beyond the amounts agreed in the cancellation policy from such failure to perform or otherwise from such causes.

Please familiarize yourself with the quote prices, payment schedule, cancellation policy and other Terms & Conditions listed in the tabs above before completing this form. Each click on the form creates a new account, so only click once and be sure to complete in full to avoid creating duplicate registrations.

Complete our Power Form by DocuSign to register for the tour.

2022 Rhodes College

The form requests passenger information, contact details etc. and asks you to accept the Terms and Conditions (payment schedule, cancellation policy etc.) reviewed in the tabs below on this site.

Travel Protection is recommended and available through Arch RoamRight Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

For more info on the policies offered please visit the Travel Insurance page of our website.

Day 1: Saturday 6th August, 2022
- International Flights to San Jose
- Airport transfers to Best Western Plus Hotel
4:15: Depart for practice @ La Guacima
5:00-6:00: Practice with Rhodes College coaching staff 
8:30: Dinner @ the hotel

Day 2: Sunday 7th August, 2022
8:00: Breakfast @ the hotel
9:15: Departure San Jose downtown walk
11:00 Departure for Irazu Volcano, including crater walk of the 2nd highest of Costa Rica's 9 active Volcanoes
2:00: Departure for Cartago, Costa Rica's original settlement and capital
4:00: Basilica de Los Angeles and Santiago Apostle Parish visit
5:30: Transfer to 1st Games: 
            Women vs. Club Sport Cartagines @ 7:00 PM
            Men vs. Hampden Sydney @ 7:00 PM
- Dinner @ local restaurants after the games

Day 3: Monday 8th August, 2022
7:30: Breakfast @ the hotel
9:00: Check out and departure for Arenal sightseeing
- Arenal Pariaso Hotel check in and Hot Springs relaxation
- Dinner @ a local restaurant

Day 4: Tuesday 9th August, 2022
8:00: Breakfast @ the hotel
10:00: Practice with Rhodes College coaching staff @ Fortuna
1:00 Depart for Sky Adventures Park & Sky Trek Zipline Adventure
- Free time @ resort springs
- Dinner @ the lodge

Day 5: Wednesday 10th August, 2022
7:30: Breakfast @ the hotel
8:30: Check out and departure for Pacific Coast
- Best Western Jaco Beach resort check in
- Dinner @ the resort

Day 6: Thursday 11th August, 2022
7:30: Breakfast @ the hotel
9:00: Transfer to 2nd Games: 
            Women vs. Dimas Escazú @ 10:00 @ Quebrada Ganado
            Men vs. Garabito @ 10:00 @ Herradura
- Lunch @ the resort
3:30: Turtle Hatching Site excursion
- Dinner @ the resort

Day 7: Friday 12th August, 2022
7:30: Breakfast @ the hotel
- Free morning to relax on Pacific Coast beach / by the pool
1:00: Check out and transfer to San Jose
- Best Western Plus hotel check in
5:30: Transfer to 3rd Games:
            Women vs. Saprissa Femenino @ 7:00 @ Pupilo Umana Stadium
            Men vs. Sporting San Jose @ 7:00 @ TBC
- Dinner @ a local restaurant

Day 8: Saturday 13th August, 2022
5:15: Breakfast @ the hotel
6:00 Transfer to Pacuare River Class III-IV White Water Rafting
- Dinner @ a local restaurant

Day 9: Sunday 14th August, 2022
8:00: Breakfast @ the hotel
10:30: Airport transfer to SJO
- return international flights

Outbound

Group 1
06Aug: AA 1846 departs Memphis @ 7:07 AM; arrives Charlotte @ 9:56 AM
06Aug: AA 1209 departs Charlotte @ 11:05 AM; arrives San Jose @ 1:11 PM

Group 2
06Aug: AA 1567 departs Atlanta @ 8:00 AM; arrives Dallas @ 9:19 AM
06Aug: AA 1053 departs Dallas @ 11:06 AM; arrives San Jose @ 2:12 PM


Return

Group 1
14Aug: AA 1248 departs San Jose @ 2:12 PM; arrives Charlotte @ 8:41 PM
14Aug: AA 2404 departs Charlotte @ 10:50 PM; arrives Memphis @ 11:42 PM

Group 2
14Aug: AA 1248 departs San Jose @ 2:12 PM; arrives Charlotte @ 8:41 PM
14Aug: AA 709 departs Charlotte @ 10:40 PM; arrives Atlanta @ 11:52 PM

Hotel accommodation will be in 3 * hotels. Selection requirements are proximity to sporting activities and sightseeing, cleanliness, comfort, amenities such as WIFI, and good breakfast / dinner / social time options.

August 6 - 7 = Best Western Plus San Jose
August 8 - 9 = Arenal Paraiso Resort & Spa
August 10 - 11 = Best Western Jaco All Inclusive Resort
August 11 - 12 = Best Western Plus San Jose

August 6: Team Training w/ Rhodes College staff @ 5:00 PM
August 7: Women's Soccer vs. Club Sport Cartagines @ 7:00 PM
August 7: Men's Soccer vs. Hampden Sydney @ 7:00 PM
August 9: Team Training w/ Rhodes College staff @ 10:00 AM
August 11: Women's Soccer vs. Dimas Escazú @ 10:00 AM
August 11: Men's Soccer vs. Garabito @ 10:00 AM
August 12: Women's Soccer vs. Saprissa @ 7:00 PM
August 12: Men's Soccer vs. Sporting San Jose @ 7:00 PM

Quest Sports Travel NY Office: 516-270-2022

Quest Sports Travel 24 Hour Emergency: 516-972-0055



Quest Sports Travel Costa Rica Director: Fabrizio Chiodini +506 6048 1606

Quest Sports Travel Tour Manger: Cristian +506 8608 4454