2020 QST College Experience

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Payment Method Quote prices assume payment by ACH or check. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express.

Price Variance Tour prices vary based on the size of the group. Full details can be found under the "Price Quote" tab

Registration Completed online on our registration / booking site . Select the appropriate package from the drop down menu and proceed from there

Room Upgrades The tour price is based on dorm accommodation at Bryn Mawr College. No room upgrade options are available

Rooming List Final rooming Lists, including any specific dietary requirements are due by May 5^th, 2020.

Travel Party Roster An accurate final travel party roster is due by May 5^th, 2020

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.

Terms and Conditions Summary QST College Experience will travel on the MidAtlantic College Tour from July 6^th- July 10^st, 2020. This 5 day / 4 night tour has been developed by Quest Sports Travel and quoted on October 18^th, 2019

Estimated Tour Cost 12 Players per gender = $1375 per person

This quotation is based on current land service prices. It is based upon above stated number of paying players traveling. This estimated quotation will expire on December 2nd, 2019

• Meals not stated on the inclusions section of the tour website
• Beverages (other than water) with meals
• Room upgrades or linens
• Gratuities for Tour Manager and Motor Coach Driver
• Additional attractions or entry fees not specified in the Inclusions site
• Credit Card processing fees (Visa/MasterCard = 2.9%; AMEX = 3.9%)

Payments will be distributed among 4 installments. The installment dates are structured to allow timely payment of airline / land vendor invoices. Late payments jeopardize the tour quotation. Payment plan is based on the 12 player per quote price:

Initial Deposit = $250.00 per person due: December 2, 2019

Progress Payment 1 = $375.00 per person due: January 20, 2020

Progress Payment 2 = $375.00 per person due: March 23, 2020

Final Balance = To be announced due: May 25, 2020

Quest Sports Travel will calculate and publish the Final Balance Invoice on May 11, 2020.

Online registration enrolls the participant in our automated billing reminder program. Notices will be sent in advance of each installment date. Please make payments in a timely fashion. If you prefer paying by check please make your check payable to Quest Sports Travel and mail it to 1853 William Street, Merrick, NY 11566. Payment will be applied to your online account once processed internally

**Note - prices are based on ACH or check payment. Credit card payments are assessed processing fees at checkout. Fees are 2.9% for VISA and MasterCard and 3.9% for American Express.

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore able to refund cancellations as follows (per person):

$50.00 Admin fee = Cancel before 02/05/19

$100.00 penalty plus the cost of protection plan, if purchased = Cancel after 01/19/20 but before 03/23/20

$350.00 penalty plus the cost of protection plan, if purchased = Cancel after 03/22/20 but before 05/05/20

No refund = Cancel after 05/04/20

All cancellations must be in writing (email) and submitted to Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Travel Protection is recommended and available through Travelex Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

For more info on the policies offered please visit the Travel Insurance page of our website.

There will be parent meetings to discuss the tour and go through the itinerary in more detail on TBC

Departure

Please be at Soccer Park on-time (7.45am) for your groups departure (8.15am), we will not hold the group up for late arrivals. If you miss the bus, you'll need to make your own way there.

Identification

Your child shouldn't need any formal identification for any of the official activities, but they should try to have some form of picture I.D to produce when requested by the Bryn Mawr Security. Even a copy of the picture page in their passport will be fine.

Baggage

Players should pack "smart", don't over-pack, the packing list is included in this email....there are laundry facilities, so please pack accordingly. The players will be carrying their own bags to and from the dorms, so over packing will be adding to their physical exertion!

Laundry

We would advise you to bring enough training gear and casual clothes to last for the whole trip. There are laundry facilities at the university, if you wish to do your own laundry you may do so.

After each game the staff and chaperones will help the group make arrangements to wash the team’s uniforms. Please make sure that your shorts and socks are labeled with an indelible marker and you bring a "small laundry net" to hold your gear together and allow for the quick re-distribution of uniforms.

Cell Phones

Players will be able to carry cell phones but their use will be somewhat limited due to the hectic nature of the trip. 

Money

The vast majority of the trip has been accounted for in the overall cost. As the trip is highly intensive from a soccer perspective additional money for spending should be limited. There is absolutely no need for the players to carry a large amount of money.

Travel

The group will travel to Bryn Mawr College by bus (Stouts Transportation, NJ). They will use a large air conditioned bus. Seasoned soccer tour veterans advise that you have a pillow on board the bus with you to add to your comfort!

Players may bring videos or DVDs to be seen on the bus. No “R” rated movies will be allowed and the coaching staff will have the right to veto any movie selection!

Snacks/Refreshment

The team coaches/admins will ensure that the team has sufficient food and water/Gatorade etc throughout the tour. There will be iced water at the fields during practice and games. In addition players should bring a water bottle to fill up in the cafeteria prior to departing to the fields to keep them hydrated.

Team Admin - Most groups collect a small team fund ($20 - $30 per person) to allow them to purchase shared supplies for the group, such as drinks, snacks and any additional food later in the evening etc…..your team administrators will organize this prior to the group leaving, and give to the coaches on the morning of departure.

Parent Information

If you wish to join the group at some point you need to make your own arrangements. There are a number of hotels within 10-15 minutes of the school. 

You will not be able to join the group on the transportation to the various scheduled events, but you will be able to watch the activities if you wish. If you intend to go watch a game or two then please call the staff or your child on the day of the game to check the location/Kick off details...….they have been known to change occasionally and it’s a long way to go to the wrong field!

We believe we have covered most eventualities, but as ever there will be something that crops up to challenge us…..please be patient if this happens, as we want this tour to go as smoothly as you do!

LIJSL PDP and ourselves will distribute some phone contact information just prior to departure. This will include staff/chaperone cell numbers for use in an emergency. 

I am adding my cell number to this email now so you have it. It is for emergency use only - not to check scrimmage scores! 

Wayne Fortino, Quest Sports Travel Cell Number: 516.972.0055

During Office hours call the regular office numbers: Wayne - 516.541.1775 or Robin - 516.270.2022

The coaches/chaperones who will tour with the team will serve as your point of contact for any important messages. Typically, players tend to all have cell phones these days, so you can reach your child directly if necessary. Please remember they will be very busy each day so getting a return call/text might be difficult or later in the evening.

Please ensure your administrator has your child's cell phone number (if they have one). Please ensure you have received from the administrator an "Emergency Contact Number". 

Once again - if necessary you can reach Wayne from Quest Sports Travel on 516-972-0055 this is for EMERGENCY USE ONLY! He will not be with the group, but will have contact numbers of staff on site.

Please ensure the coaches/chaperones are aware of any medical/food issues your child might have prior to departure. We will have Athletic Trainers in attendance for the training sessions and the scrimmage matches.

Suggested Packing List

Please do not over pack you are part of a sports team on tour not an entrant into a reality TV fashion show....You will have 5 days of soccer, training and playing two to three times each day.......

10 sets of Shorts & Soccer/T-Shirts                                     

10 pairs of athletic socks      

1 Soccer Ball                         

1 Water bottle                 

1 Pair of cleats                                     

1 Pair of indoor sneakers and (we could train/play on turf)

1 Pair of running sneakers                      

1 warm up jacket or windbreaker                                           

1 Sweat suit

10 sets underwear

Swim Suit

Shin guards

Towels

1 Pair Pajamas

1 Pillow 

1 base sheet

1 top sheet

1-2 blankets

1 pillow cover

Limited amount of Casual clothes

All LIJSL PDP uniforms

Toiletries

Sun Screen

Fan - if desired (but not needed)

Phone Charger

Laundry Net - to hand your cloths in for washing

Once again the beds are REGULAR Twin sized beds.

Just another reminder to everyone again:  bring bedding, pillows, and towels.