2019 U Wisconsin-Eau Claire VB

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Additional Passengers Additional passengers (parents, siblings, relatives, friends etc.) are welcome (and encouraged) to join the tour (pending UWEC approval)

Airline Information Per the Request for Proposals, airfare is being sourced by University of Wisconsin-Eau Claire.

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Passports and Entry Visas Passports are required for international travel. Applications are available from the United States Post Office. Please allow at least 20 weeks for processing.

An entry visa is required for travel to some countries, including Australia and Brazil, by US citizens. Visa information can be obtained by contacting the Embassy of the specific country to be visited. Visa charges are not included in the quoted tour price and Quest Sports Travel is not responsible for securing a traveler’s entry visa.

Payment Method Quote prices assume payment by ACH or check. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express.

Price Variance Tour prices vary based on the size of the group and rates of international currency exchange. Full details can be found under the "Price Quote" tab

Registration Staff and players to be submitted directly by UWEC. Parents / Siblings / Guests to be completed online at https://tri.ps/jkIHP . Select the appropriate package from the drop down menu and proceed from there

Room Upgrades The tour price is based on Triple Bedded Rooms. Room upgrade surcharges will apply for twin (estimated at €140 per person) and single (estimated at €340 per person) bedded rooms (other than the 2 twins included for staff.. The US $ value of these room upgrades will be calculated on the same date as the Final Tour Price

Rooming List Final rooming Lists, including room upgrade requests and any specific dietary requirements are due by March 26^th, 2019.

Travel Party Roster An accurate final travel party roster is due by March 26^th, 2019 for airline ticketing.  Quest Sports Travel strongly advises supplying the roster in advance of this airline deadline. Once tickets are issued they are non-refundable and non-transferable. Should a change be necessary after ticketing a new ticket must be issued and paid in full at the rate quoted at the time of new issue. If the final Travel Party Roster is not submitted by the aforementioned date the airline reserves the right to CANCEL the reserved seats.

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.

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Terms and Conditions Summary University of Wisconsin-Eau Claire Volleyball will travel to Greece from May 26^th- June 5^th, 2019. This 11 day / 9 night tour has been developed by Quest Sports Travel and quoted on November 16^th, 2018

Estimated Tour Cost 35 Passengers = $2,037 per person

Estimated Tour Cost 30 Passengers = $2,139 per person

Estimated Tour Cost 25 Passengers = $2,297 per person

Estimated Tour Cost 20 Passengers = $2,489 per person

Estimated Tour Cost 16 Passengers = $2,741 per person

This quotation is based on current land service and air travel prices. It is calculated based on the rate of international currency exchange on 12/1/218 of €1 = $1.14. It is based upon above stated number of paying passengers traveling. This estimated quotation will expire on January 13th, 2018

Inclusions for your tour are listed on the registration / booking site

All Quest Sports Travel tours do not include the following items:

• Airline taxes and fuel surcharges above amount listed in quote above
• Lunches and drinks (other than water) with meals
• Room upgrades - this tour is based on twin room occupancy so surcharges will apply for single rooms
• Gratuities for Tour Manager and Motor Coach Driver
• Additional attractions or entry fees not specified in the Inclusions site
• Credit Card processing fees (Visa/MasterCard = 2.9%; AMEX = 3.9%)

Payments will be distributed among 4 installments. The installment dates are structured to allow timely payment of airline / land vendor invoices. Late payments jeopardize the tour quotation. Payment plan is based on the 25 passenger quote price:

Initial Deposit = $350.00 per person due: January 13, 2019

Progress Payment 1 = $649.00 per person due: February 10, 2019

Progress Payment 2 = $649.00 per person due: March 17, 2019

Final Balance = To be announced due: April 14, 2019

Quest Sports Travel will calculate and publish the Final Balance Invoice on March 31, 2019.

Online registration enrolls the participant in our automated billing reminder program. Notices will be sent in advance of each installment date. Please make payments in a timely fashion. If you prefer paying by check please make your check payable to Quest Sports Travel and mail it to 1853 William Street, Merrick, NY 11566. Payment will be applied to your online account once processed internally.

**Note - prices are based on ACH or check payment. Credit card payments are assessed processing fees at checkout. Fees are 2.9% for VISA and MasterCard and 3.9% for American Express.

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore able to refund cancellations as follows (per person):

$50.00 Admin fee = Upon registration

$250.00 penalty plus the cost of protection plan, if purchased = Cancel after 01/27/19 but before 02/10/19

$500.00 penalty plus the cost of protection plan, if purchased = Cancel after 02/09/19 but before 03/17/19

$750.00 penalty plus the cost of protection plan, if purchased = Cancel after 03/16/19 but before 03/27/19

No refund = Cancel after 03/26/19

All cancellations must be in writing (email) and submitted to Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Travel Protection is recommended and available through Travelex Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

During checkout you will be offered different options depending on who is traveling, Please familiarize yourself with the options before finalizing your selection:

- if an adult is traveling with the player select the Adult/Family Travel Insurance option. One adult/family policy also covers unlimited children under 18. Each adult requires a separate policy

Plan Options 

Travel Select Protection = Individual policies. Plan terms allow children (under 18) per adult without additional charge. The Travel Protection cost for this plan is $153 (assumes parent age between 35-59 years old. Pricing is higher for an older adult. Please contact us for exact pricing if required)

For more info on the policies offered please visit the Travel Insurance page of our website.

TBC

Final Itinerary: Quest Sports Travel will review the Final Itinerary with the group leader approximately 3 weeks before departure.

Distribution of Information: The approved Final Tour Package is sent to the tour leader no less than 14 days prior to departure. The Final Tour Package includes airline tickets, the final itinerary and supplementary information to be distributed to each passenger. Quest Sports Travel is not responsible for lost airline tickets after distribution to the tour leader and suggests holding all tickets until the group meets at their departure airport.

Per the Request for Proposals, airfare is being sourced by University of Wisconsin-Eau Claire.

Hotel accommodation will be in 3 or 4 * hotels. Selection requirements are proximity to sporting activities and sightseeing, cleanliness, comfort, amenities such as WIFI, and good breakfast / dinner / social time options.

May 27-30 = Athens area hotel TBC depending on group size and location of games

May 31-June 1 = Santorini area hotel TBC depending on group size

June 2-4 = Athens area hotel TBC depending on group size and location of games

TBC

TBC