2019 Hewlett Riptide College Experience

2019 Hewlett Riptide

New York / New England College Experience

July 22nd - July 26th, 2019

Welcome to your customized Tour Website. Everything you need to know can be found below. 

If you can't find it don't hesitate to contact us with your questions

It is important to read this information and the associated tabs carefully. The Terms and Conditions include our Payment Policy, Cancellation Policy, Validity of Prices, Liability details and other important information

Laws This agreement is subject to the laws and jurisdiction of the state of New York.

Liability Disclaimer (i) Quest Sports Travel reserves the right to amend any itinerary due to conditions beyond our control e.g changes in weather. Every reasonable effort is made not to delete a specified inclusion but to fulfill the conditions and terms for the best interests of all parties. (ii) Quest Sports Travel is not liable in any way for airline delays, cancellation, or loss of luggage. (iii) Individuals engaging in athletic activities and contests assume the risk of those activities and will not hold Quest Sports Travel liable for any injuries incurred.

Payment Method Quote prices assume payment by ACH or check. Processing fees will be added at checkout if paying by credit card. Fees are 2.9% for VISA / MasterCard and 3.9% for American Express.

Price Variance Tour prices vary based on the size of the group. Full details can be found under the "Price Quote" tab

Registration Completed online at https://tri.ps/De8nr . Select the appropriate package from the drop down menu and proceed from there

Room Upgrades The tour price is based on hotel accommodation in the Boston area. No room upgrade options are available

Rooming List Final rooming Lists, including any specific dietary requirements are due by May 23rd, 2019.

Travel Party Roster An accurate final travel party roster is due by May 23rd, 2019

Travel Protection (Insurance) Quest Sports Travel recommends travel protection to help protect you and your trip investment. Prior to purchase, you may request copy of the Description of Coverage which includes a summary of the plan details on benefits, coverages, limitations and exclusions. Please visit our website for more details

Waivers (a) Quest Sports Travel may use any statements, comments, photographs or photographic likenesses from the Trip for future advertising, promotional or news article materials.  QST must receive any objections to this from Customers prior to final payment. b) It is the responsibility of each Customer to obtain their own personal medical and travel insurance for their tour.


Terms and Conditions Summary Hewlett Riptide will travel on the NY / New England College Experience from July 22nd- July 26st, 2019. This 5 day / 4 night tour has been developed by Quest Sports Travel and quoted on December 6th, 2018

Estimated Tour Cost 16 Players / 4 Adults = $1241 per person

This quotation is based on current land service prices. It is based upon above stated number of paying players traveling. This estimated quotation will expire on January 7th, 2019

Inclusions for your tour are listed on the registration / booking site

This Quest Sports Travel tour does not include the following items:

  • Meals not stated on the inclusions section of the tour website
  • Beverages (other than water) with meals
  • Room upgrades
  • Gratuities for Tour Manager and Motor Coach Driver
  • Additional attractions or entry fees not specified in the Inclusions site
  • Credit Card processing fees (Visa/MasterCard = 2.9%; AMEX = 3.9%)

Payments will be distributed among 4 installments. The installment dates are structured to allow timely payment of airline / land vendor invoices. Late payments jeopardize the tour quotation. Payment plan is based on the 16 player / 4 adult quote price:

Initial Deposit = $250.00 per person due: January 7, 2019

Progress Payment 1 = $330.33 per person due: March 4, 2019

Progress Payment 2 = $330.34 per person due: April 22, 2019

Final Balance = To be announced due: June 10, 2019

Quest Sports Travel will calculate and publish the Final Balance Invoice on May 27, 2019.

Online registration enrolls the participant in our automated billing reminder program. Notices will be sent in advance of each installment date. Please make payments in a timely fashion. If you prefer paying by check please make your check payable to Quest Sports Travel and mail it to 1853 William Street, Merrick, NY 11566. Payment will be applied to your online account once processed internally

**Note - prices are based on ACH or check payment. Credit card payments are assessed processing fees at checkout. Fees are 2.9% for VISA and MasterCard and 3.9% for American Express.

Quest Sports Travel must fulfill responsibilities with vendors (e.g. airlines, hotels) in advance of the tour and is therefore able to refund cancellations as follows (per person):

$50.00 Admin fee = Cancel before 03/04/19

$100.00 penalty plus the cost of protection plan, if purchased = Cancel after 03/03/19 but before 04/22/19

$350.00 penalty plus the cost of protection plan, if purchased = Cancel after 04/21/19 but before 05/23/19

No refund = Cancel after 05/22/19

All cancellations must be in writing (email) and submitted to Quest Sports Travel before the stated dates in order to receive the appropriate refund. Refund payments are made as quickly as vendor reimbursements allow.

Travel Protection is recommended and available through Travelex Insurance. These policies include medical coverage while playing sport internationally (most policies become void if you are injured while playing) as well as allowing cancellation for medical issues or bereavement.

Plan Options 

360º Student Group Premier Plan = Youth Group plan requires a minimum of 10 group members and a ratio of 80% youths (under 25) to 20% adults. The Travel Protection cost for this plan is $52 per person. Only players traveling alone should select this option.

For more info on the policies offered please visit the Travel Insurance page of our website.

TBC

Final Itinerary: Quest Sports Travel will review the Final Itinerary with the group leader approximately 3 weeks before departure.

Distribution of Information: The approved Final Tour Package is sent to the tour leader no less than 14 days prior to departure. The Final Tour Package includes airline tickets, the final itinerary and supplementary information to be distributed to each passenger. Quest Sports Travel is not responsible for lost airline tickets after distribution to the tour leader and suggests holding all tickets until the group meets at their departure airport.

TBC
TBC